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Welcome to the United Way of Central WV Christmas Bureau

United Way of Central WV Christmas Bureau was established to coordinate the efforts of the community in its holiday giving.  The Christmas Bureau provides a clearinghouse for agencies, churches and other organizations providing gifts of food, toys and clothing and facilitates provision of information and training in the use of eligibility applications prepared by Christmas Bureau staff.

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United Way of Central WV does not determine policy for the agencies participating in the Christmas Bureau: it provides an opportunity for the various agencies and area groups to come together to discuss the guidelines each uses in determining the eligibility of individuals or families who need help at Christmas.  Through this exchange of information and sharing of ideas, United Way of Central WV hopes that the Christmas giving in our communities will be more equitable.  

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Through the use of the Christmas Bureau clearinghouse, community giving is channeled to serve more people by minimizing duplication. 

For participating agencies, procedures are available to ensure that the application process is standardized to everyone's benefit.

For individuals to be considered eligible to receive Christmas assistance, the applicant information must be complete and correct.

This program only serves eligible residents of Kanawha, Putnam, and Boone counties, West Virginia.

Application forms for Christmas assistance are updated each year by the Christmas Bureau staff.  The forms are mailed to applicants from the previous year.  The completed applications are mailed to the Christmas Bureau where they are reviewed and keyed into a computer MASTER FILE.  

Those who do not receive applications through the mail are given the opportunity to apply through Certifying Agents, agencies and church groups that are willing to serve as entry points located throughout the area.  Locations are advertised in local newspapers, television, radio, flyers and referrals.  They may also call the Christmas Bureau (414-4405) for referral to the appropriate location.

Certifying Agents route the eligible applications to the Christmas Bureau where the information is transferred to the MASTER FILE and is checked to identify duplications and/or fraudulent applications.  The Christmas Bureau may deny applications taken by non-providers if the client does not meet eligibility guidelines. 

The Christmas Bureau forwards applicant information to the providers (there may be one provider for food and another for toys).  The Christmas Bureau retains a record of applications at United Way

The Christmas Bureau forwards applicant information to the providers (there may be one provider for food and another for toys).  The Christmas Bureau retains a record of applications at United Way Information and Referral for a period of three years.

The Information and Referral Director has overall responsibility for the coordination of the Christmas Bureau and will work closely with the participating providers and certifiers. 

Training is offered each year for any new workers of the Certifying Agents who will be taking and/or processing applications.

All personnel and volunteers at United Way Information and Referral will be knowledgeable of procedures in order to field inquiries and questions directed to the Christmas Bureau staff.

  • Provides coordination of the Christmas Bureau operation.
  • Manages a system of control on applications, duplication, fraud, etc.
  • Routes applications to providers in a smooth and efficient manner.
  • Assists new providers’ entry into the system.
  • Compiles statistics as needed and at the end of the program year.

Christmas Bureau – Starts taking applications September 3rd. Will also mail applications that week to previous recipients. 

Bags of Blessings – Deadline November 1st. Distribution December 14th, 9am – 2pm at the Davis Creek Church of the Nazarene

Belle Ministerial Association – Deadline November 27.

Boone County Community Organization – Starts taking applications September 3rd. Deadline is November 1st

Campbell’s Creek Food Pantry – Starts taking applications October 1st. No deadline.

Catholic Charities – Will take applications December 2-6 for those who missed other Christmas Bureau deadlines. 

Christmas Blessings – No info yet

Clendenin Ministerial Association - Christmas Bureau starts taking applications for them September 3rd. Deadline is November 1st.

Common Grounds - Starts taking applications September 3rd. Deadline is November 1st.

Covenant House – Sign up begins for potential participants August 1st. Distribution is December 12th from 8:30 am – noon. 

Dunbar Ministerial Association - Christmas Bureau starts taking applications for them September 3rd. Deadline is November 27th

EnAct – Begins certifying applicants on September 3rd. Deadline is November 1st for most. Will be able to accept some for providers with later deadlines.

Good Shepherd Mission - Starts taking applications September 3rd. Deadline is November 1st.

Heart and Hand  (South Charleston) – Begins taking applications October 1st. Deadline is November 29. Distribution is December 18th

Heart and Hand  (Putnam County) – Begins taking applications October 1st. Deadline is November 21st.

Mountain Mission – 2 week sign up. October 21-25 and November 18-22. November 27th is the deadline for Christmas Bureau to assign to them. Distribution is December 14th, 8am noon. 

Nitro Ministerial Association - Starts taking applications September 3rd. Deadline is November 27th.

The Salvation Army – sign up dates in manual on page 4. Kanawha Distribution is December 19th, Boone is December 20th. No need to put other counties because they are not part of Christmas Bureau.

Secret Santa - Starts taking applications September 3rd. Deadline is November 1st. Kanawha County distribution is at the South Charleston Community Center on December 7th, 4-7pm. Boone County is at the Madison Community Center on December 8, 1-3pm.

St. Albans Ministerial Association – Starts taking applications September 15. Deadline is November 21st. Distribution is December 21st.

Tyler Mountain/Cross Lanes Community Services – No info yet

Union Mission – Taking applications October 1 – November 1st for their Adopt a Family program. Also will take applications for their Toy shop from mid-November to the end of November.

  • Provides coordination of the Christmas Bureau operation.
  • Manages a system of control on applications, duplication, fraud, etc.
  • Routes applications to providers in a smooth and efficient manner.
  • Assists new providers’ entry into the system.
  • Compiles statistics as needed and at the end of the program year.

Frequently Asked Questions

Where can I apply?

The Christmas Bureau, with the cooperation of all parties involved, maintain accurate information regarding the location and schedules of the participating agencies.

Forms

All the forms you may need are listed on the right side of this page. Please be sure to read the instructions before completing forms. You should consult the application deadlines in our Procedures